Job Description

Capital Works and Services – Procurement Officer

Location of Work: Cree Community (To Be Determined)

Status: Contract until March 28, 2025

Closing Date: April 19, 2024

Core Functions

The Procurement Officer is responsible for the purchasing and procurement functions at the Cree Nation Government to minimize the overall purchasing costs without compromising quality or reliability of supplies. More specifically, the incumbent is responsible for providing assistance in minimizing the Cree Nation Government’s overall purchasing costs without compromising quality or reliability of supplies.

Functional Responsibilities:

• Participate in the development of the Cree Nation Government’s overall supply and logistics strategy.
• Assist in developing purchasing budgets, plans, policies, systems, and procedures.
• Prepare and post calls for tender through Le système électronique d’appel d’offres du gouvernement du Québec (SEAO).
• Assist in evaluating and negotiating important supplier and vendor relationships to secure terms that are in the Cree Nation Government’s best interest.
• Ensure that methods and procedures for the receiving, handling, classifying, storage, shipping, distribution and transportation of goods are followed and updated.
• Ensure that methods and procedures relating to the inventory control of movable assets are followed and updated.
• Coordinate the physical receipt of assets in collaboration with the Asset Clerk.
• Oversee service contracts and ensure the clauses are respected.
• Conduct analyses to obtain the best possible prices for goods and services.

Interaction/Communication Responsibilities:

• Select and negotiate with approved vendors and place purchase orders in response to service or material requirements (quantity and timing).
• Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.

Administrative Responsibilities:

• Update and maintain SEAO postings, including managing responses and coordinating correspondence with new respondents.
• Compile and maintain list of suppliers.
• Assist in reviewing and administrating long-term purchase contracts.
• Communicate with contracting parties on all aspects concerning fulfillment of contractual obligations.
• Collaborate in drafting and applying memorandums of agreement.
• Maintain up-to-date list of registered suppliers for the call for tender process and requests for proposals.

Budgeting/Funding Responsibilities:

• Provide information to help in the development of purchasing budgets, plans, policies, systems, and procedures.

Other Responsibilities:

• Maintain up-to-date knowledge and skills in area(s) of responsibility.
• Perform other duties as required.

Qualifications

Education:

• College Diploma in Business Administration or related field.

Experience:

• Three to five years of relevant work experience.

Language:

• Fluency in English.
• Fluency in French.
• Fluency in verbal Cree is an asset.

Knowledge and Abilities:

• Good administrative skills and attention to detail.
• Customer-focused and service-oriented.
• Proven ability to communicate effectively.
• Good judgment and proven ability to problem-solve.
• Demonstrated ability to work under pressure and to adapt to a changing environment.
• Proficiency in Microsoft Office products.

Additional Requirements:

• Typical office setting where there are no unusual physical demands.
• Willingness to travel occasionally.

The Cree Nation Government may, at its discretion, waive any or all of the aforementioned requirements if a suitable candidate who is a JBNQA beneficiary accepts to follow a training plan determined by the Cree Nation Government as a condition of employment.