Administrative Officer

Job Description

Administrative Officer – Post Secondary Student Services

Job Number: J0324-0059

Location: Montreal

Job Type: Regular

Job Category: Managers – Others

Number of Positions: 1

Posting Date: March 7, 2024

End of Posting: April 3, 2024

Salary: $78,600.00 – $104,797.00/Year

Northern Allowance: $8,484.00 – $13,573.00 *Southern Retention

Retention Premium: $5,500.00 – $10,000

NATURE OF WORK

The position of administration officer entails the performance of the management duties pertaining to the technical and administrative activities required for the operation of one or more Programs or activities within the PSSS.

Also for the preparation of budgets, operations associated with taxes, budget follow-up, and compilation of statistics, supply services, general secretariat and the preparation of various documents.

The position consists in providing, within the incumbent’s field of competence, advice to administrators of the school board so as to promote the optimal management of programs or
activities under his responsibility.

CHARACTERISTIC FUNCTIONS

In general, this position includes the following responsibilities:

Contribute, upon request, to the consultative process for developing the objectives and strategies of the school board dealing with the administrative unit to which the incumbent belongs and, where applicable, collaborate with other staff members in determining the annual action plan;

Participate upon request, in developing and updating the administrative policies, systems, standards and procedures related to his sector of activity and ensure that they are applied by respecting MELS directives, the Board budgetary rules and directives, etc;

Ensure the planning, organization and execution of various technical and administrative PSSS’ activities according to the priorities and scheduled established;

Participate in determining the work priorities and schedule;

Ensure the planning and organization of various administrative and technical activities according to the priorities and schedules established;

Carry out or supervise the execution of activities for which he is responsible;

Control the quality of the various operations;

Ensure that the requirements as regards materials and equipment for his sector, where applicable, are met;

Prepare and circulate reports, documents and statistics relating to his sector of activity;

Collaborate, upon request, in creating management tools adapted to the needs of the Department and other administrative units, if needed;

Assist the administrative technicians in their tasks by providing training as needed;

Participate in the preparation of the annual budget;

Support, as required, the administrators of the school board by providing them with pertinent information;

Assist, if necessary, the administrators of the institutions and the administrative units of the school board.

Management of human, financial, material and information resources:

Participate, upon request, in selecting staff;

Report the training needs of the staff under his or her responsibility;

Manage, where applicable, the operating budget assigned (10,000$);

Ensure the availability, functioning and proper use of equipment and materials;

Maintain effective communications with other sectors, administrative units and institutions;

Ensure, in his sector of activity, that the administrative practices in effect at the school board are applied;

Represent, upon request, the administrative unit in matters related to his sector of activity;

Assume all other responsibilities related to the functions given by the superior.

REQUIRED QUALIFICATIONS

University degree or college diploma with relevant experience;

The ability to speak and write English and French is required;

Knowledge of the Cree language is an asset.

EMPLOYMENT CONDITIONS

Full-time regular position
35hrs./week

LOCATION OF WORK

Montreal