Treasurer

Job Description

Position: Treasurer Reports to: Deputy Chief
Department: Legislative
Classification: M-3
Salary Range: $66,506. – $104,842
Status: Permanent Full-time
Posting Date: February 11, 2020 to February 25, 2020

GENERAL ACCOUNTABILITY

Under the supervision of the Chief, the Treasurer ensures the effective control and updating of all stages of the accounting system for the Whapmagoostui First Nation, such as preparation of the monthly budgets and monthly internal financial statements, cash flow statements and financial forecasts, and preparation of audits. The incumbent also has the overall responsibility to ensure all services and programs necessary pursuant to the Whapmagoostui First Nation obligations are delivered within allocated budgets and in accordance with signed contracts and agreements.

 

DUTIES AND RESPONSIBILITIES

Planning and reporting responsibilities

• Develop, communicate and implement policies and procedures for departmental operations and programs
• Develop a five-year operational plan for the department
• Prepare quarterly reports to the Chief and Council and Director General regarding the state of finances for the Band

 

Accounting responsibilities

• In collaboration with the Director General, forecast and detail the Whapmagoostui First Nation overall annual budget
• Coordinate the accounting activities, which includes analyzing and organizing the accounting system by establishing procedures, and organizing and implementing internal controls
• Coordinate and maintain financial control over contract agreements between the Whapmagoostui First Nation and the departments involved, which includes consolidating and overseeing periodic financial statements as requested for each contract agreement, maintaining records of funding according to the agreements within the appropriate program, ensuring collection and conducting a regular follow-up of each file
• Execute special mandates on behalf of the Band Council to achieve results on time and within the allocated budgets
• In collaboration with the Chief and Council and the Director General, review tenders, contracts, process specifications, follow-up on progress reports and provide other documentation that may be required
• Through financial analysis, analyze aspects of proposed actions and estimate risks, cash flow requirements, availability of funds and loans, and recommend terms and conditions
• Verify invoices that have been issued for the collection of monies due to the Whapmagoostui First Nation
• Review proposals to maximize outside funding

 

Management of financial resources and Band assets responsibilities

• Implement the Band Council’s decisions to properly dispose of band assets
• Maintain an inventory of all capital assets of the Whapmagoostui First Nation
• Manage the financial resources of the Whapmagoostui First Nation; this includes the development and implementation of policies aimed at improving the Whapmagoostui First Nation financial situation
• Oversee the financial management of the Whapmagoostui First Nation department of Housing

 

Policies and control responsibilities

• Establish financial and administrative controls
• Ensure tools and policies are in place for effective administration and financial management
• Monitor the purchasing of capital assets in accordance with approved plans for maximum return value and efficient utilization
• Develop processes aimed at controlling and protecting the Whapmagoostui First Nation financial and physical assets

 

Audit responsibilities

• Ensure the Whapmagoostui First Nation is prepared for the end-of-year audit and work with Senior Management to prepare for the new fiscal year

 

Reporting responsibilities

• Review and analyze reports from the department of Finance to ensure Band monies are properly allocated, processed and administered
• Prepare financial forecast statements to evaluate the financial situation
• Prepare cash flow statements to determine future cash requirements
• Analyze statistical data, budgets, applications for credit, and applications for loans or other financial data
• Prepare supplementary budgets as required

 

Internal and External Relations responsibilities

• Liaise between Council and community members and advise Council of community concerns and recommend possible solutions to improve the financial standing of the Whapmagoostui First Nation
• Implement and distribute all financial agreements and reports to the appropriate person
• Represent the Band or Council members in negotiations or other official functions
• Keep the Whapmagoostui First Nation staff regularly informed of the changes to financial policies and the workplace environment by having monthly meetings or by lines of communication through their supervisors
• Present the Whapmagoostui First Nation financial statements to the Annual General Assembly
• Maintain privileged relations and regular contacts with financial institutions to maximise investments and earning power of the Whapmagoostui First Nation

 

Departmental support responsibilities

• Inform the directors and managers on a regular basis of the status of their respective budget levels, expenses incurred, and the projects under way
• Assist the various department directors in the management of their respective expenditure budget
• Coordinate, for each department, the preparation of the expenditure budgets for General operating fund, Capital addition fund and Special operating fund
• Review departmental plans, objectives and goals in order to establish the financial impacts
• Ensure all departments are complying with approved financial policies and financial procedures
• Analyze departmental spending and implement changes, which are conducive to Council objectives and proper financial management practices
• Attend the D.O. and Treasurer meeting and communicate and/or attend board meeting of external Cree and non-Cree organisation to network and keep informed of additional funding sources

 

Managerial responsibilities

• Supervise all the employees in the department of Finance, ensure their training and development as well as conduct periodic performance evaluations
• Ensure that the team’s objectives are achieved by defining departmental and individual objectives
• Keep staff members informed of decisions made by Council and Management which impact them as employees or as a department
• Ensure directives from Chief and Council concerning the department of Finance’s activities are sent to the employees of the department, and perform follow-ups on those directives
• Take part in the hiring and training process of the employees
• Ensure that the employees of the department of Finance have the proper training and tools to perform their work, and ensure teamwork within the department

 

Financial responsibilities

• Elaborate and manage the budget for the department of Finance
• Ensure compliance to budget of the department of Finance
• Is accountable for the organization’s general financial health
• May authorise spending beyond allocated budgets when emergency situations arise

 

Administrative responsibilities

• Be familiar with funding sources such as CHRD and provincial and federal programs
• Keep up to date with policies and changes to applicable laws (Labour Laws, Cree-Naskapi Act, Council Resolutions, and Contracts and/or Agreements, etc…)
• Prepare for and attend Band Council meetings
• Perform all other duties requested from time to time by the Chief and Council

 

EMPLOYMENT REQUIREMENTS

Education and certification

• A University degree or college diploma in business administration, commerce, computer science or other discipline related to the financial services
• A University degree in accounting and an accounting title (CA, CGA)

 

Experience

• More than eight years of relevant experience
• Experience in budget planning and staff management
• Supervisory experience in a public/local government environment is an asset

 

Languages

• Fluency in Cree and English
• Written knowledge of English
• Fluency of French is an asset

 

Knowledge and abilities

• Knowledge of the principals of accounting, statistical and cost analysis
• Strong leadership skills
• Strong management, supervisory and coaching skills
• Strong judgment, multitasking, organizational and problem solving skills
• Good communication and interpersonal skills with a commitment to mediation and dispute resolution
• Good knowledge of ACCPAC for Windows software
• Good knowledge of computers and Microsoft Office products

 

Additional Requirements

• Typical office setting where there are no unusual physical demands

 

WORKING ENVIRONMENT

The Treasurer works from an office at the Band Administration building and is responsible for working from 9:00 a.m. to 5:00 p.m. with one hour off for lunch. In addition, because of the nature of work, travel is required to attend meetings out of the community and attendance may be required at odd hours to deal with staff related issues and Council meetings.

 

 

All applications/resumes must be submitted to Frances Kawapit, Director of Human Resources by February 25, 2020 before 5:00 p.m. at the Whapmagoostui Band Office or by email: fkawapit@whapmagoostuifn.ca

 

** Only those who will be considered for interview will be notified.