Job Description
OPEN POSITION:
SCHOOL ORGANIZATION TECHNICIAN FOR ADULT LEARNING CENTRE
COMPETITION NUMBER:
CHI-4459
LOCATION OF WORK:
CHISASIBI – SABTUAN LEARNING CENTRE
NATURE OF WORK:
Reporting to the Centre Director of the Chisasibi Sabtuan Learning Centre (SAES), the School Organization Technician (S0T) ensures timetables and other schedules are created for optimal results, in support of the Cree School Board (CSB) mission, vision and goals.
In particular, the SOT is responsible for preparing, in conjunction with the administration, the Centre timetable and other schedules, such as the exam schedule based on, among other things, rationalization and efficiency criteria as well as adapting and applying the procedures required for the organization of administrative operations: student registration, declaration of student enrollment, exams, preparation of report cards and certification of studies, and the summer course schedule.
CHARACTERISTIC FUNCTIONS:
Prepare the timetables while taking into account pertinent factors, such as course options, student course selection, fields of teaching, the basic adult education regulation, available rooms, rules for the formation of groups, teaching periods and other constraints, such as the location of rooms;
Submit the timetables to the administration and make the necessary modifications;
Collect the data required for student registration and course selection. Develop and adapt a form for that purpose, ensure that the forms are returned once they are completed, make the approved corrections and compile the statistics required for preparing a timetable;
Using the appropriate software, carry out analyses, extractions and specific operations as well as the preparation of reports aimed at monitoring or complying with the procedures prescribed for matters such as management of student enrolment, preparation of report cards and certification of studies, financing, accounting, budget, oversize classes, student permanent codes, student absences, substitution, failures, and various lists or reports to be forwarded, in particular, to the Ministère. Update student records;
Provide training and offer the required support in matters pertaining to the school organization procedures and software to those involved in these operations. If necessary, use word processing and Internet. Respond to information requests from fellow staff in the school or the board, as required;
The incumbent may be required to train less experienced technicians as well as coordinate the work of support staff in performing duties related to the implementation of programs involving technical operations for which he or she is responsible;
Perform any other related duty as required.
REQUIRED QUALIFICATIONS:
Hold a Diploma of College Studies in Techniques de l’administration générale (Business Administration) or in other appropriate technical programs for the class of employment or in an appropriate specialty for the class of employment or a diploma or an attestation of studies recognized as equivalent by the competent authority.
Knowledge of Microsoft Office is an asset;
Fluency in English is required. Fluency in French and/or Cree is an asset.
Strong interpersonal skills.
Customer focused and service oriented.
SALARY AND WORKING CONDITIONS:
Regular full-time position @ 35 hours/week.
Salary: $22.23 to $29.63 /hr
Northern Allowance: $8,484.00 to $13,573.00
Retention premium: $5,500/year
BEGINNING OF EMPLOYMENT:
As soon as possible
Please complete the Application Form found HERE.
Please indicate posting #: CHI-4459.
Note that all documents submitted must be in PDF format.
DATE OF POSTING: September 30, 2022
END OF POSTING: October 14, 2022 3:00 P.M
In the above text, the masculine form also includes the feminine form.
