Purchasing Agent

Application deadline date has been passed for this Job.
This job has been Expired
  • Post Date: September 29, 2021
Job Description

Department: Finance (Special Projects) 

Designation: Full-time / Regular 

Probation Period: 3 months 

Level: Level 3 

Supervisor: Secretary-Treasurer (Executive Director) 

 

General Accountability 

Reporting to the Secretary-Treasurer, the Purchasing Agent analyzes the needs, preferences, pricing and availability of all the goods and services necessary for the CTA to carry out its mission and maintain its premises. The incumbent finds the suppliers that best meet all the CTA’s criteria and negotiates the best pricing, terms and delivery for the selected products and services. As well, s/he is responsible for the collection and evaluation of wild fur on behalf of Cree trappers and CTA members. 

Duties and Responsibilities 

Functional Responsibilities 

  • Maintain inventory levels (minimum and maximum) and perform physical counts when necessary. 
  • Analyze needs for supplies and services; solicit bids from suppliers and negotiate terms and conditions of purchase. 
  • Review obtained bids, make recommendations about supplier to choose and obtain necessary approvals. 
  • When necessary, obtain recommendations from suppliers for substitute items. Prepare purchase orders and transmit them to the suppliers. 
  • Follow up on orders to ensure they are delivered as per agreed upon terms. 
  • Verify the items/services received (quality, quantity, etc.) by comparing them to orders that were placed. 
  • Confirm the quality and resolve any issue with the suppliers, when necessary. 
  • Confirm to Finance that purchases can be paid by forwarding to them all relevant documentation. 
  • Keeps information accessible by sorting and filing documents. 
  • Manage relationships with key suppliers to maintain quality of goods, timely delivery and compliance to terms of contracts. 
  • Arrange transfer of supplies to local CTA offices when necessary. 

Administrative and Reporting Responsibilities 

  • Attend project meetings to understand needs for procurement. 
  • Prepare and submit detailed reports (revenues, buying expenditures, etc.). 
  • Keep all purchasing records updated. 
  • Compile a roaster of preferred suppliers with prices; update as required. 
  • Perform data entry and other administrative tasks, as required. 

Fur Management Responsibilities 

  • Coordinate and oversee the purchase of wild fur from trappers and members. 
  • Respect the guidelines for product selection. 
  • Record worksheets and issue payments for purchase of wild raw fur from trappers of each community. 
  • Coordinate and oversee the purchase of wild fur from trappers and members. 
  • Follow-up on the activities of the Fur Council of Canada, Fur Institute of Canada and inform the CTA Executive Committee on issues that may be of interest to the Cree Trappers. 
  • Responsible for the shipment of the fur to the auction units. 
  • Load/unload furs and other goods from the truck. 
  • Ensure all wildlife harvest data records and reports are up to date for wildlife management purposes. 
  • In collaboration with Local Administrators accurately record small game reports in the Cree Geo-portal harvest database. 
  • Enter data accurately in the information system for the annual CTA fur sales report. 

Additional Responsibilities 

  • Maintain up-to-date knowledge and skills in area(s) of responsibility. 
  • All other duties as required. 

Employment Requirements 

Education and Certification 

  • High school diploma, with additional training program of at least one year in accounting or administration 
  • Additional training in fur grading 
  • Valid class 5 driver’s license 
  • Valid first aid certificate is an asset 

Experience/Languages 

  • One to three years of experience 
  • Fluent in the Cree and English language 
  • Knowledge of the French language is an asset 

Knowledge and Abilities 

  • Customer focused and service oriented 
  • Strong interpersonal and communication skills 
  • Proven ability to be discreet and maintain confidentiality 
  • Good analytical skills 
  • High attention to detail and accuracy 
  • Strong organizational skills 

Additional Requirements 

  • Typical office setting where there are no unusual physical demands. 

Working Environment 

The Purchasing Agent works from an office at the Regional CTA building and is responsible for working from 9:00 a.m. to 5:00 p.m. with one hour off for lunch. In addition, attendance may be required at odd hours and weekends.

Salary: 

Commensurate with qualifications 

Place of Work: 

Regional CTA Office, Eastmain QC. 

Date of Posting: 

September 29, 2021 

Closing Date to submit your application: 

October 14, 2021 at 5:00 pm 

Please send your application and curriculum vitae via regular mail, fax or email to: 

Thomas Stevens, Executive Director 

Cree Trappers Association 

P.O. Box 250 

Eastmain QC J0M 1W0 

Tel: 819 977-2165 

Fax: 819 977-2168 

Email: tsevens@ctaoffice.ca 

Only candidates retained for interviews will be contacted.