Office clerk

  • Post Date: May 21, 2021
  • Apply Before: January 21, 2022
Job Description

TITLE: Office Clerk

DEPARTMENT: CONSTRUCTION

REFERENCE: 30-018

LOCATION:   James Bay

 Summaries :Referring to and under the authority of the project manager, the office clerk sees to the general organization of the office’s work. It prepares hiring forms, assignment notices, checks timesheets, makes data entries for payroll reports and validates them with the payroll department. It provides administrative support to the management of the project and ensures that tasks are carried out in accordance with existing regulations, laws, policies, etc.

Requirements:

  • High school diploma and vocational training in administration and/or accounting (an asset);
  • A minimum of 2 to 4 years in similar functions
  • An excellent knowledge of spoken and written French is essential;
  • A good knowledge of spoken English;
  • Knowledge of the Cree language (trump);
  • Good knowledge of the following software: Word, Excel;
  • Team worker, must be self-reliant and resourceful;
  • Able to communicate effectively, both orally and in writing, to produce concise and accurate studies, recommendations and reports;
  • Availability to travel and/or live for short or long periods on remote or isolated construction sites;
  • Analytical mind, communication skills;
  • Must hold or be willing to take/provide any required training (e.g.ISO 9001, health and safety, learning, etc.);

Responsabilités :

  • Is responsible for the proper transfer of coding data (timesheets, expense accounts, billings and other expenses associated with the project);
  • Manages and maintains inventory of office supplies;
  • Ensure that new employees are welcomed in accordance with company policies;
  • Ensure timesheet validation;
  • Ensures the proper implementation of company policies and various laws (Decree and Labour Standards) within the projects with which it is associated;
  • Executes any reports (monthly or otherwise) related to its sector;
  • Makes purchases for the project
  • Prepares counts and billing
  • Looks after the well-being of employees at the site and ensures the cleanliness of the premises under its responsibility;
  • Reports periodically and on request to its superiors on the progress of its projects and work, the follow-up of impact files, the anomalies encountered and the corrections made, the specific costs of its sector, the programmes, the statistics specific to its sector, the progress of its objectives etc…;
  • Is called to travel and live on the various sites of the projects;
  • Performs any other task required by his superior.