Human Resources – Human Resources Officer

Job Description

Core Functions:

The Human Resources Officer is responsible for providing professional and administrative support to the Eeyou Eenou Police Force’s (EEFP) human resources related activities.

 

Functional Responsibilities:

• Open employee files ensuring all mandatory document are gathered and filed accordingly.
• Provide to Payroll department and other concerned HR professionals all pertinent documentation and information required to process the payroll.
• Monitor and produce letters for end of probation, employment attestations, and salary modifications, etc.; inform Payroll for changes when necessary.
• Produce memos for staff distribution for HR updates.
• Support the communication and monitoring of the performance assessment process.
• Support the application of the Housing Policy / Attribution and Maintenance.
• Provide basic support in the administration of Human Resources (HR) policies, Collective Agreement, working conditions by-laws, guidelines, rules and procedures.
• Assist in preparing job postings, drafting contracts and employment letters according to established policies and practices, new hires complete the enrollment forms.
• Support logistics for recruitment functions including but not limited to job and career fairs (École Nationale de Police, Cree School Board, Apatisiiwin Skills Development, etc.).
• Take a flexible approach to relevant issues and act promptly to ensure situations are dealt with appropriately and effectively.

 

Administrative Responsibilities:

• Maintain the personnel files for non-civilian employees.
• Update and maintain databases as needed.
• Update housing database by maintaining and updating housing/tenants list and produce lease agreement.
• Ensure that accurate housing records are kept.
• Work closely with Material Resources, EEPF Administrative Assistant and Capital works on the housing file.
• Notify manager of due dates for performance evaluations. 
• Monitor personnel assessment receipt and follow up on late evaluations.
• Compile performance assessment information by results and submit document to Payroll for any adjustments.
• Update and enter employee information into the HCM software, transfers, work location, performance evaluations, etc.
• Perform file audits to ensure that all required employee documentation is collected and maintained.
• Provide administrative support to the other members of the Human Resources department.
• Review, redirect, process and facilitate incoming and outgoing regular and electronic correspondence and paperwork in order to provide prompt and appropriate action with respect to inquiries, concerns and issues.

 

Other Responsibilities:

• Maintain up-to-date knowledge and skills in area(s) of responsibility.
• Perform other duties as required. 

 

Qualifications:

Education

• College diploma in Administration or related field.

 

Experience

• One to three years of relevant work experience. 

 

Language:

• Fluency in English.
• Fluency in verbal Cree is an asset.
• Fluency in French is an asset.

 

Knowledge and Abilities:

• Customer-focused and service-oriented.
• Proven ability to communicate effectively.
• Proven ability to be discreet and maintain confidentiality.
• Demonstrated attention to detail and accuracy.
• Proven organizational skills.
• Strong judgment and proven ability to problem-solve.
• Demonstrated ability to work under pressure and to adapt to a changing environment.
• Proficiency in Microsoft Office products.

 

Additional Requirements:

• Typical office setting where there are no unusual physical demands.
• Willingness to travel occasionally. 

 

The Cree Nation Government may, at its discretion, waive any or all of the aforementioned requirements if a suitable candidate who is a JBNQA beneficiary accepts to follow a training plan determined by the Cree Nation Government as a condition of employment.