EXECUTIVE SECRETARY – Replacement

Job Description

OPEN POSITION

EXECUTIVE SECRETARY – Replacement
HUMAN RESOURCES

COMPETITION NO:

MIS-4099

LOCATION OF WORK:

MISTISSINI – ADMINISTRATIVE CENTRE

NATURE OF WORK:

The main and usual role of the employee in this category consists of performing the tasks of Executive Secretary for Human Resources.

CHARACTERISTIC FUNCTIONS:

• In addition to the characteristic functions of a secretary, the executive secretary forwards the personal mail and important correspondence to Human Resources, and does, on his own initiative, all the current correspondence; this comprises the research, gathering and ordering of the information to be included in the reports and the correspondence.
• Assists with filing and recording of incoming and outgoing correspondences under their responsibility.
• For instance, he keeps record of professional improvement request.
• Sorts and processes incoming and outgoing mail.
• Prepares letters and requisitions for signature.
• Responds/follow-ups with employees pertaining to documents submitted.
• Assists in the execution of certain clerical duties and is responsible for replying to questions within his competence to and for his supervisor.
• This person keeps his supervisor’s calendar up to date and sets up appointments.
• Assists with scheduling meetings as required, including reservations and refreshments as requested.
• Makes travel arrangements as needed.
• Organizes and prepares material for meetings and when necessary, attends meetings and writes up reports.
• In certain instances, supervises the work of office employees and trains new personnel, distributes work and verifies the work.
• If need be, performs any other related tasks.

REQUIRED QUALIFICATIONS:

• Hold a Diploma of Vocational Studies in Secretarial Studies, a Secondary School Diploma or a diploma or an attestation of studies recognized as equivalent by the competent authority.
• At least four (4) years of relevant experience are required.
• Fluency in English is required.
• The ability to work in French is an asset.
• The ability to speak Cree is required.

EMPLOYMENT CONDITIONS:

• Replacement position for an undetermined period. 35 hours/week.
• Salaire : 20,98$/h à 24,22$/h
• Prime d’éloignement : 8 484$ – 13 573$

BEGINNING OF EMPLOYMENT:

To be determined.

Please send your CV by completing the Application Form found HERE Please indicate the competition #: MIS-4099

Note that all documents submitted must be in PDF format.

If you have any questions, contact hragent@cscree.qc.ca

DATE OF POSTING: November 25, 2021

END OF POSTING: December 8, 2021 5:00 PM