EXECUTIVE SECRETARY HUMAN RESOURCES

Job Description

OPEN POSITION: EXECUTIVE SECRETARY HUMAN RESOURCES

COMPETITION NO: MIS-3730

LOCATION OF WORK: MISTISSINI – ADMINISTRATIVE CENTRE

 

NATURE OF WORK:

The main and usual role of the employee in this category consists of performing the tasks of Executive Secretary for Human Resources.

 

CHARACTERISTIC FUNCTIONS:

• In addition to the characteristic functions of a secretary, the executive secretary forwards the personal mail and important correspondence to Human Resources, and does, on his own initiative, all the current correspondence; this comprises the research, gathering and ordering of the information to be included in the reports and the correspondence.
• Assists with filing and recording of incoming and outgoing correspondences under their responsibility.
• For instance, he keeps record of professional improvement request.
• Sorts and processes incoming and outgoing mail.
• Prepares letters and requisitions for signature.
• Responds/follow-ups with employees pertaining to documents submitted.
• Assists in the execution of certain clerical duties and is responsible for replying to questions within his
  competence to and for his supervisor.
• This person keeps his supervisor’s calendar up to date and sets up appointments.
• Assists with scheduling meetings as required, including reservations and refreshments as requested.
• Makes travel arrangements as needed.
• Organizes and prepares material for meetings and when necessary, attends meetings and writes up reports.
• In certain instances, supervises the work of office employees and trains new personnel, distributes work and verifies the work.
• If need be, performs any other related tasks.

 

REQUIRED QUALIFICATIONS:

• Hold a Diploma of Vocational Studies in Secretarial Studies, a Secondary School Diploma or a diploma
  or an attestation of studies recognized as equivalent by the competent authority.
• At least four (4) years of relevant experience are required.
• Fluency in English is required.
• Ability to work in French is an asset.
• Ability to speak Cree is required.

 

EMPLOYMENT CONDITIONS:

• Full-time position.
  35 hours/week.
• Salary: $20.98/h to $24.22/h
• Northern Allowance: $8,484.00 – $13,573.00

 

BEGINNING OF EMPLOYMENT:

• To be determined.

 

Please complete the Application Form found HERE and forward it with your CV to:

hragent@cscree.qc.ca
HUMAN RESOURCES
CREE SCHOOL BOARD
203 Main Street
MISTISSINI QC G0W 1C0
fax: 418-923-2073

Please indicate posting #: MIS-3730

Note that all documents submitted must be in PDF format.

DATE OF POSTING:
October 28, 2020

END OF POSTING:
November 10, 2020 5:00 PM