Executive Secretary

Job Description

OPEN POSITION: EXECUTIVE SECRETARY – School Operations Department

COMPETITION NO: MIS-3844

LOCATION OF WORK: MISTISSINI – ADMINISTRATIVE CENTRE

 

NATURE OF WORK

The principal and customary work of an employee in this class of employment consists in performing, in a
relatively autonomous manner, secretarial duties of a complex nature for one or more persons.

 

CHARACTERISTIC FUNCTIONS

Responds to information requests concerning the follow-up on files and meetings, policies, regulations
or other subjects related to the duties performed and, if necessary, issues reminders; forwards the pertinent
documentation; handles the mail as well as finds, gathers and compiles pertinent information; within the
limits of his duties, prepares a draft response, forwards it to the person concerned and ensures the follow-up; prepares a summary of complicated problems and issues before forwarding them to the person concerned.

Greets visitors to his administrative unit, provides any information within his competence or refers them to the persons concerned; as instructed, keeps the agenda of the person(s) for whom he works.

Organizes meetings, convenes participants and prepares the necessary files; as instructed, he drafts a proposed agenda of the subjects received and, if necessary, attends the meetings and prepares a draft of the minutes.

Drafts memorandums or bulletins from brief notes and works with others to set up a filing system; archives the documents in his sector according to the policy in effect.

Uses a computer and the various software required to perform duties related to word processing, database
entry, spreadsheets an in-house programs; carries out research on the internet and follows up on email
messages. Requires help, on occasion, colleagues with the common software and programs used.

Trains new employees and coordinates the work of support staff.

If need be, performs any other related duty.

 

MINIMUM REQUIRED QUALIFICATIONS

Completion of the Secondary V level with appropriate option, or hold a diploma or certificate of studies, which the equivalency is recognized by the competent authority.

At least four (4) years or relevant experience required.

Knowledge of typing, word processing, Word, and the arrangement of texts.

Fluency in English is required.

Ability to work in French is an asset.

Cree language and French are assets.

Available to travel if required.

EMPLOYMENT CONDITIONS

Regular Full-time position.
35 hours/week.

Salary: $20.98/hr to $24.22/hr

Northern Allowance: $8,484.00 – $13,573.00

 

BEGINNING OF EMPLOYMENT

As soon as possible.

 

Please complete the Application Form found HERE.

Please indicate posting #: MIS-3844

Note that all documents submitted must be in PDF format

DATE OF POSTING
March 25, 2021

END OF POSTING
April 9, 2021 3:00 PM

In the above text, the masculine form also includes the feminine form.