Documentation Technician

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This job has been Expired
  • Post Date: October 24, 2022
Job Description

OPEN POSITION

Documentation Technician

COMPETITION NUMBER

MIS-4488

LOCATION OF WORK

Mistissini – Sabtuan Adult Education Services (SAES)

NATURE OF WORK

Under the responsibility of the Director of Sabtuan Adult Education Services and the direct supervision of the Coordinator of Adult Education – Administrative Services, the principal and customary work of the employee consists of the organization and the maintenance of all archives, student, administrative, and financial files in accordance with the established guidelines, procedures, policies and laws.

The employee will also perform technical and administrative tasks related to the verification and the communication of student-related information within Sabtuan Adult Education Services.

Other tasks include, providing assistance in the maintenance and operation of the resource centers in the Sabtual Learning Centre.

CHARACTERISTIC FUNCTIONS

  • Receives documents and data for student files and prepares for distribution as needed.
  • Verifies and validates student file, organizes as per established standards and transfers file to other technician as required.
  • Communicates with appropriate personnel when follow up is required regarding student files.
  • Responsible for the financial and administrative filing and archiving systems for the Adult Education Services according to established standards and guidelines.
  • Works with others on the analysis of the student clientele’s needs, participates in developing work standards in order to improve service levels.
  • Assists with the preparation and distribution of all student correspondence and general information packages.
  • Provides information to former clientele relating to their student file when required.
  • Researches, monitors and communicates all deadlines relating to educational institutions and other important deadlines relevant to the administration of student files.
  • Participates in the improvement of the in-house data system program.
  • As it pertains to the documentation centre, ensures the processing of documents received or acquired in a documentation centre; carries out technical work in order to research, classify, catalogue and index documents and filed accordingly to established procedures.
  • Participates, according to the policies and classification system defined and the procedures in effect, in the evaluation, loan, circulation, selection, conservation and disposal of documents, scans documents.
  • Communicate and ensure the retention schedule is respected; and provides assistance to other personnel involved in document management.
  • Directs users to the appropriate sections and ensures that the rules of conduct and operation of the documentation centre are respected.
  • Assists and may train less experienced technicians as well as coordinates the work of support staff in performing duties related to the implementation of programs involving technical operations for which responsible.
  • If need be, performs any other related tasks.

REQUIRED QUALIFICATIONS

  • Hold a Diploma of College Studies in Information and Library Technologies or a diploma in an appropriate specialty or an attestation of studies whose equivalence is recognized by the
    competent authority.
  • Relevant work experience is an asset.
  • Bilingual in Cree and English is required. Knowledge of the French language is a definite asset.
  • Strong communication and interpersonal skills.
  • Proficient in Microsoft and computerized data management systems.
  • Ability to work well both independently and in a team environment.
  • Good organizational skills and ability to manage multiple tasks and respect deadlines.

SALARY AND WORKING CONDITIONS

Regular, Full-Time Position

35 hours/week.

Salary: $22.23/hr – $29.05/hr

Northern Allowance: $8,484.00 – $13,573.00

Retention premium: $5,500.00/annual

BEGINNING OF EMPLOYMENT

To be determined

Please complete the Application Form found HERE.

Please indicate posting #: MIS-4488

If you have any questions, contact hragent@cscree.qc.ca.

Note that all documents submitted must be in PDF format.

POSTING DATE

October 21th, 2022

END OF POSTING

November 3rd, 2022 4:30 PM

In the above text, the masculine form also includes the feminine form.