Department: Government and Support Services
Salary Grade 3:(Min. $40,294.00 – Max. $53,792.00)
Under the general direction of the Deputy Executive Director and the supervision of the Records and Information Management (RIM) Coordinator, the Documentation Technician is responsible for the set-up and maintenance of the Documentation Center and the management of electronic records.
Documentation Center Responsibilities
- Assist in the creation of policies and the directives regarding the management of documents and archives.
- Perform an inventory, organize and maintain paper-based and electronic records and documents.
- Participate in the appraisal of documents and/or other items set for transfer and/or destruction.
- Proactively examine and adapt conditions in the physical environment to reduce risk and preserve the integrity of records.
- Assist in the intellectual treatment of documents and records (classification and indexing) and assist in the compliance of the access-to-information policy.
- Track and control records circulation and retention schedule.
- Coordinate the transfer and disposition of records to and from all departments/program areas and the records center/archive.
- Acquire records and conduct research via Internet services.
- Aid in the implementation and maintenance of the Information Management System (IMS).
- Maintain electronic and manual records inventories for all GCC/CNG records (active, semi-active, inactive, and Archive).
- Assist in directing, designing, developing, and recommending manual and/or automated records filing and retrieval.
- Scan and archive all the documents on an ongoing basis using the Information Management System (IMS).
- Provide support to the staff in general in the completion of their duties and responsibilities as related to RIM.
- Respond to and resolve any inquiries and complaints as it pertains to record keeping and information management and/or archives.
- Facilitate the use of the Documentation Center by preparing information aids and provide assistance to staff members and the general public in obtaining information held by the Documentation Center.
- Perform other related tasks as requested by the Deputy Executive Director.
- Maintain up-to-date knowledge and skills in area(s) of responsibility.
- Perform other duties as required.
- Bachelor of Arts Degree including specialized courses in Library Science.
- Four to six years of relevant work experience.
- Experience in archiving and/or information management.
- Written knowledge of English.
- Fluency in Cree and English.
- Fluency in French is an asset.
Knowledge and Abilities
- Requires thorough knowledge of Archives and Records Management standards, guidelines, best practices and relevant legislation.
- Requires thorough knowledge of relevant records and information management technology applications for records retention and retention guidelines.
- Good communication and interpersonal skills.
- Good organizational skills and ability to coordinate multiple tasks and respect deadlines.
- Ability to work well both independently and in a team environment.
- Knowledge of Microsoft Office.
- Typical office setting.
- Ability to lift up to 10kg.
The Cree Nation Government may, at its discretion, waive any or all of the aforementioned requirements if a suitable candidate who is a JBNQA beneficiary accepts to follow a training plan determined by the Cree Nation Government as a condition of employment.
From June 8, 2020 to June 23, 2020
Your application must be sent by email with the competition number: ECN-200304-2