Director of Operations

Application deadline date has been passed for this Job.
This job has been Expired
  • Post Date: July 23, 2020
Job Description

Key Logistics Details

Ideal Start date:​ September 1, 2020

Contract length: ​3-year contract with the possibility to renew; 3-month probationary period

Hours: ​40 hrs/wk (includes paid lunch hour). Position sometimes requires a fluctuating work schedule, with periods of greater demands on time than others. Early morning, evening and weekend work is sometimes required.

Base Salary: ​$82,160.00 with a salary review once per year
Benefits:​ Group Health Insurance; monthly cellphone contribution; and 3-weeks paid vacation per


Application deadline and interview schedule:​ Applications due August 3 at 9:00 am EST. Interviews will take place between August 12-14, 2020. Only candidates chosen for an interview will be contacted. To apply: ​(1)​ fill out our ​questionnaire here​ (instead of writing a cover letter) (2)​ email your resume/CV to ​​


Our Work Environment:

Working as part of the ​core inPath team​ means joining a group of 20+ employees committed to learning and creativity. It also means joining a network of 40+ artists and 500+ youth who are building strength-based narratives through creativity. Our environment is:


  • Hierarchical, support-based, and highly collaborative
  • English-speaking
  • Fast-paced—we are a dynamic, nimble, high-performance team
  • Guided by collectively developed group norms that focus on well-being

We have an open concept office space in St. Henri, a charming neighbourhood in the south west of Montreal.

Key Responsibilities:

Financial Management and Oversight

  • Works closely with the Co-Executive Director of Strategy and Sustainability and Director of Impact and Engagement on donor and partner relations, setting strategic financial goals and budgets for the organization;
  • Responsible for end-of-year audits of operating budgets;
  • Responsible for ongoing and year-end financial reports for programs and grants;
  • Works closely with the Head of Finance to support them in the daily operationalization of budgets;
  • Works with the Co-Executive Directors to support the sustainability and viability of program/project initiatives;
  • Supports financial health by providing ongoing, pertinent updates about financial liquidity and forecasting;
  • Develops plans to increase efficiencies and reduce operational costs;
  • Works closely with the Director of Impact and Engagement on the development and reporting of budget and financial information necessary for philanthropic endeavours (fundraising, grant-writing initiatives, etc.); and,
  • Advises/liaises with individual directors regarding their programming budgets as required.


Human Resource Coordination


  • Manages payroll (benefits CNESST, etc.) with support from the Head of Finance;
  • Leads the revising and implementation of core HR processes (staff contracts, recruitment, hiring, onboarding, probation and offboarding practices and policies) that embed inPath’s anti-oppression, anti-racist and decolonial approach to work and work experiences;
  • Supports the Head of Finance in the development and implementation of all contracts related to stakeholder groups (schools, contract workers, etc.);
  • Works alongside directors to support the design and implementation of performance reviews, contract reviews, time tracking, time off and other key HR elements;
  • Works closely with all staff on HR literacy and transparency;
  • Responsible for a holistic understanding of each job and its relationship to the larger team;
  • Works with directors and employees through conflict situations, and;
  • Supports the Board of Directors in carrying out grievance / firing procedures.


Supervision of Operations Team


  • Responsible for supporting the development / attainment of work plan targets for the Operations Team;
  • Offers regular, ongoing feedback to support the Operations Team in their work;
  • Manages the Operations Team performance review, contract review, time tracking, time off and other key HR elements;
  • Supports the Administrative Assistant in the up-to-date management of all core team schedules and core operating systems (CRM, google drive, project management systems);
  • Supports the Administrative Assistant and the Operations Team to ensure they have what they need to support the Director of Programming and programs efficiently;
  • Offers a fair, transparent and balanced approach to working with the Operations Team on any performance or interpersonal job issues, in line with the inPath HR Policies and Procedures;
  • Maintains a supportive environment that promotes respect, mutual understanding and room for conflict management/dialogue if/when needed; and,
  • Works with the Director of Programming and the Operations Team to ensure artists and programs get the logistical support they need.


Nurturing of office work, environment, and systems


  • Promotes safety, accessibility, anti-racism and anti-oppression in the workplace through policy development, hiring and retention practices;
  • Integrates an understanding of anti-oppression frameworks into their work and responsibilities.
  • Works with Head of Organizational Process Design to ensure teams’ workloads are realistic and that teams are able to meet organizational goals and deadlines;
  • Identifies and targets ways to improve existing operational systems; and,
  • Along with the team as a whole, stewards the office environment as a space of connectivity,

    growth, learning and respect.


Strategic Management of inPath

    • Working alongside all directors, act as a key contributor in the strategic steering of inPath in its growth and development;
    • Working alongside all directors, champion inPath’s cultivation of a welcoming work environment through:
      • the integration of anti-oppressive and social justice values within our policies and practices
      • maintaining and sharing a deep understanding of the chronic strain or stress of being marginalized, including by colonization, racism, homophobia, misogyny, transphobia, poverty, living with disability, transmisogyny and the effect this has on employee experience of the workplace.
    • Working alongside all directors, support key decision-making in aspects of the high-level collective aspects of the work.



At inPath, we recognize the value of both paid and unpaid work. We encourage applications that meet some or all of the following:

  • A university degree in a field that relates to the necessary experience, skills and qualities of this position and/or 5-10 years of on-the-job experience in a similar position;
  • Experience working with HR policies and procedures that have an anti-oppression and anti-racism lens and approach;
  • Knowledge of history and current realities of Indigenous Peoples in Quebec and across Canada;
  • Experience working with people who have been marginalized including by colonization, racism, homophobia, transphobia, poverty, living with disability, transmisogyny and the effect this has on employee experience of the workplace;
  • Experience managing budgets, accounting systems, finances and financial strategies;
  • Training and/or experience in organizational management / project management;
  • Managing the functioning of office logistics and administration;
  • Leading teams and managing other people’s work, performance and growth;
  • Managing and mediating conflict;
  • Training in emotional intelligence / interpersonal / collaborative skills;
  • Ability to problem solve and plan around risk and contingency;
  • Digital literacy (Google Drive, other project management platforms)



At inPath, we recognize that everyone brings different qualities to their work. We encourage applications that meet some or all of the following:

    • Strong personality, ability to question those in authority
    • Strategic-minded
    • Organized and detail-oriented with an ability to prioritize
    • Comfortable working both autonomously and in highly collaborative settings
    • Direct communicator; open to feedback (giving/receiving)
    • Non-judgemental; ability to relate to a variety of personalities
    • Works well with emergence and change
    • Comfortable with fluctuating timelines and varying intensity of workloads


Additional Assets:

  • Multilingualism (French/English/Indigenous languages)
  • Informal or formal relationships to art-making or other creative processes



Currently, we are working remotely until further notice. Our building is not wheelchair accessible. As we are in a shared building, we cannot guarantee a scent-free space, although our specific office has a scent-free policy. If you have specific questions relating to accessibility, please email


Everyone at inPath is committed to:

    • Their own learning and development
    • Caring, reciprocal relationships
    • Un/learning our colonial history and present-day systems of oppression
    • Our values as lived in the day-to-day
    • Anti-oppression and anti-racism practices and pedagogies
    • Systems change in education and learning, from the inside out
    • Deeply collaborative work
    • Creative problem solving
    • An open, generative approach to giving and receiving feedback


Benefits of working with inPath:

    • We offer flexible work hours
    • We love office snacks (once we get back to the office)
    • Our office is filled with plants — if they’re still alive when we return to the office
    • We are a young social purpose organization that encourages intrapreneurship and intentional, innovative thinking

Our Hiring Process:

To apply:​ Please fill out ​this questionnaire​, in English or in French. You do not need to write a cover letter. You can edit your responses after they have been submitted until the deadline of Monday, August 3, 2020 at 9:00 am (EST). If you have any problems filling out the questionnaire, please email​.


Selection process:​

Only candidates chosen for an interview will be contacted. Interviews will be conducted in English and will take place between August​ ​12-14, 2020. This position may require two rounds of interviews, if the candidate is invited for a second interview, it will take place on August 17 or 18, 2020.


COVID-19 Note:​

In the context of the pandemic, we recognize that travel and relocation during this time could be risky. We will accommodate employees working from other locations until health and safety measures are clearer and more predictable. We would expect employees to work from our office in Montreal once safe to do so.


Employment equity:​

We value the contributions individuals who identify as members of marginalized communities bring to our organization. We encourage, among others, Black, Indigenous people, and People of Colour, people with disabilities, people that identify as 2SLGBTQI, women, formerly incarcerated or institutionalized people, immigrants and people from working class backgrounds to apply. We understand applicants may experience a number of these identities simultaneously in ways that reinforce and nuance their experience. We are committed to creating an organization that is as diverse as the communities we serve. ​If you would like to be considered for employment equity, you can let us know in your application form and it is not required that you explain why you would like to be considered.