Coordinator of Childcare Operations

Job Description

Department: Child and Family Services
Location: To Be Determined
Salary Grade 5: (Min. $56,158.00 – Max. $84,237.00)
Status: Permanent

Core Functions

The Coordinator of Childcare Operations is responsible for carrying out all duties related to the planning, organisation and supervision of the activities, employees, and finances of the regional department and the Childcare Centres. The incumbent is also responsible for ensuring that the Childcare Centres and the members of the regional department operate efficiently and in accordance with the policies and objectives determined by the Act respecting Childcare Centres and Childcare Services.

Functional Responsibilities

• Develop, implement and coordinate the delivery of Childcare programs and services in alignment with the policies and objectives determined by the Act respecting Childcare Centres and Childcare Services.
• Evaluate programs to ensure objectives and client needs are adequately met; keep abreast of new and innovative programs developed elsewhere and propose modifications to the Director, as appropriate. To this effect, communicate with other First Nations communities for the sharing of methods, processes and information regarding activities and agreements.
• Support the development and supervision of the annual regional action plan.
• Ensure the development, evaluation and revision of the regional finances.
• Ensure the monitoring of Childcare Centres budgets with the finance team.
• Facilitate the reviewing process for the Childcare Centres finances.
• Participate in identifying training needs for Childcare Centres Directors and ensure coordination of same.
• Sit and participate at the regional committees in establishing budgets rules and also for committee for the capital maintenance and replacement fund.

Interaction /Communication Responsibilities

• Organize and participate in additional meetings and/or committees as assigned by Director.
• Oversee outreach campaigns and materials to inform Cree communities of CFS Department offerings.
• Establish relations with regional organizations such as the Ministère de la Famille, Aboriginal Head Start, Service Canada, Montreal Children’s Hospital and Avenir d’enfants.

Administrative Responsibilities

• Ensure that project files are kept up to date.
• Develop and update the tools required to support the communities.

Reporting Responsibilities

• Participate in the preparation of the annual activity reports.
• Review Childcare Centres inspection reports to identify difficulties and possible adjustments.
• In collaboration with the director, develop and implement a communication plan and reporting mechanism for all funding agreements.

Budgeting/Funding Responsibilities

• Participate in the development and monitoring of the regional budget, in collaboration with the Director.
• Prepare and provide monthly financial statistical reports related to funding programs to Funding Administrator.
• Ensure database maintained and updated in order to provide prompt monthly reporting to finance department.
• Ensure compliance on funding programs by maintaining database and good referenced files according to agreement requirements.
• Assist and cooperate with finance department on internal audit of funding programs.

Managerial Responsibilities

• Supervise and lead direct reports.
• Assist with development of team objectives, as well as individual objectives for direct reports by ensuring that performance is aligned with those objectives. Ensure that supervisors within team are establishing objectives that are in alignment with departmental objectives, in collaboration with the Department Director.
• Identify training needs, recommend solutions, and support training and development.
• Conduct periodic performance evaluations for direct reports and assist supervisors through formal performance evaluations and regular one-on-one meetings.
• Promote on-going, effective and open communication with employees. Keep staff members informed of decisions that impact them and/or their department.

Other Responsibilities

• Maintain up-to-date knowledge and skills in area(s) of responsibility.
• Perform other duties as required.

Education and Certification

• Bachelor’s Degree in Administration, Social Sciences or Education.

Experience

• Three to five years of relevant work experience.
• Experience in managing budgets.
• Experience with staff supervision is an asset.

Languages

• Fluency in English.
• Fluency in French.
• Fluency in verbal Cree is an asset.

Knowledge and Abilities

• Knowledge of finance and accounting.
• Strong understanding of child growth and development and of age-appropriate activity programming.
• Customer-focused and service-oriented.
• Proven success in maintaining strong communication, including the ability to facilitate effectively.
• Proven ability to be discreet and maintain confidentiality.
• High attention to detail and accuracy.
• Strong organizational skills and the ability to manage multiple projects.
• Proven ability to demonstrate strong judgment in complex situations.
• Proven ability to problem-solve, to think strategically, and to take initiative.
• Demonstrated ability to work under significant pressure and to adapt to a changing environment.
• Proficiency in Microsoft Office products.

Additional Requirements

• Typical office setting and where there are no unusual physical demands.
• Willingness to travel frequently.
• Must agree to undergo a background check.

The Cree Nation Government may, at its discretion, waive any or all of the aforementioned requirements if a suitable candidate who is a JBNQA beneficiary accepts to follow a training plan determined by the Cree Nation Government as a condition of employment.

Application Period

From February 24, 2020 to March 10, 2020

Application

Your application must be sent by email with the competition number: CFS-200204-1

Valerie Mianscum

Recruitment Officer

Email: hr@cngov.ca

Tel.: 819-673-2600