Coordinator, Facility Management

Job Description

AANISCHAAUKAMIKW (CREE CULTURAL INSTITUTE)

POSITION SPECIFICATION

Coordinator, Facility Management

REPORTS TO: Executive Director

SUPERVISES: Janitor and Maintenance Worker

Service Providers (Contract Workers)

Security Officer

KEY COLLABORATIONS: Conservator

Collections & Exhibits department

Cultural Coordinators of the Cree Nation

Cree Nation Government

Aanischaaukamikw Foundation

 

Aanischaaukamikw is the cultural center for the nine Cree communities of Eeyou Istchee in Northern Quebec. This major facility, designed by celebrated architect Douglas Cardinal, in collaboration with Rubin and Rotman associates, is located in Ouje-Bougoumou, QC, a community of 1000 persons. Aanischaaukamikw is a multi-purpose cultural entity, bringing together regional cultural programming for the Cree Nation for all to share on-site and throughout the communities. This 30,150 square foot building has a 3,000 square foot long term and temporary exhibition spaces, visible storage, a documentation and resource center, a state-of-the-art collection storage (including archeology) and workspace for some 40 employees, as well as for the Cree Outfitting and Tourism Association (COTA) and Cree Native Arts and Crafts Association (CNACA).

Aanischaaukamikw finds its foundation in the concept of aanischaa which refers to a bridging or continuity, to ensure that Cree traditions, knowledge and values are passed on from generation to generation. Aanischaaukamikw is both a place of healing and a place in which to celebrate, protect and enhance Cree language and culture. Working closely with the Cree Nation Government and the nine communities, it supports local and cultural activities and further develops regional programs.

Aanischaaukamikw, as a regional Cree entity, works with the Cree Nation Government and with the James Bay Cree Cultural Education Centre to consolidate existing cultural programs and activities. With the involvement of Elders in all aspects of Cree culture, it supports healing and traditional gatherings, promotes Cree artists, produces, collects archival historical materials for the documentation center’s library and archives, and does research for the establishment of a Cree Language Commission. In recent years, extensive research has been carried out on Eeyou Istchee traditions relating to the land, especially place names, stories, legends, historic sites and archaeology. Aanischaaukamikw also provides technical support for the preservation and proper management of historical documentation of the Cree Nation and develops new programs in collaboration with the regional and local partners of the Cree Nation.

 

GOVERNANCE AND ADMINISTRATION

Aanischaaukamikw is a charitable, not-for-profit corporation that is governed by a 14-member Board of Directors which is composed of nine Cultural Coordinators and two Elders, as well as the President, Vice-President and Secretary. The annual operating budget is approximately $3 million dollars. The Coordinator, Facility Management reports to the Executive Director and is a key member of the Facility Management Department.

 

PROGRAMS

Aanischaaukamikw’s goal is to preserve and pass on Cree traditions to its growing communities as a living museum. Our program provides a community network on-site and through the Internet to learn about the Cree Culture. The contribution of the Elder’s knowledge and wisdom is shared with younger generations using state-of-the-art and traditional means. This includes oral history, exploration, and acquisition of artefacts of Cree traditional culture through identification, preservation, research, permanent and travelling exhibitions, granting programs, and professional development.

Aanischaaukamikw does not only attract Crees, but other First Nations from Canada, and tourists and visitors from across Canada and Europe. It is of interest to note that 93,000 tourists visited the Baie James tourism region in 2016.

 

CONTEXT AND NEED

The Aanischaaukamikw Cree Cultural Institute is seeking an experienced and driven Coordinator, Facility Management to coordinate the facility management activities of the museum. The building is approximately 3,080 m2 (33,150 ft2), 2-storey high.

 

POSITION SUMMARY

The Coordinator, Facility Management is a full-time position reporting directly to the Executive Director. They are responsible for coordinating the work of a small team consisting of a Security Officer, as well as a Janitor and Maintenance Worker. The Coordinator, Facility Management furthermore ensures that the Aanischaaukamikw Cree Cultural Institute is operated and maintained cost-effectively, safely and efficiently in accordance with the LEED standards and guidelines. They are responsible for securing and coordinating service provider contracts as well as implementing them.

 

DUTIES AND RESPONSIBILITIES

• Ensure the proper running of the complex museum facility’s operational components (ex.: HVAC system, life safety system, etc.).
• With the assistance of the Janitor and Maintenance Worker, perform all maintenance activities to ensure asset integrity and value of all building systems and architectural components.
• Implement complex preventative and corrective maintenance schedules.
• Act as liaison with clients and tenants on day-to-day facility coordination activities and provide support in regard to contracts and leases’ application.
• Collaborate in the development of the department’s budgets (O&M, transactions, and capital project expenditures).
• Use financial reports, review and implement the monthly budget analysis and adjust forecasts allocations as necessary.
• Ensure compliance to corporate and legislative policies by implementing procedures, practices, and guidelines related to environmental, building code, health and safety, and museum concerns.
• Supervise the day-to-day work of the Facility Management team and train them.
• Sit on the Acquisitions Committee and on the Loan Committee and is part of the Emergency Preparedness Planning Working Group (EPPWG).
• Coordinate external service providers, including consultants and other contractors to ensure the delivery of facility services and goods:
  • Prepare tenders documents for RFP, tender and analyze bids
  • Negotiate best possible terms and prepare contract documents
  • Approve services contracts according to the required authority level
  • Monitor sub-contractor performance.
• Assist in performing strategic analysis of properties and assets considering financial and market indicators, and long project plans.
• Collaborate with the Conservator on assessing the building’s and collections’ needs.
• Monitor service level requests from clients and ensure that they are within the scope of contract, then implement service level change order as required.
• Ensure the Annual Building Inspection (ABI) is done properly and evaluate the condition of all building components.
• Monitor the results of various contract services performance indicators and develops action plans for deviations.
• Review simple cost benefit analysis.
• Carry out any other position-related duties.

 

EDUCATION AND EXPERIENCE

• Graduate diploma in Facility Management and one (1) year of experience in the field or an equivalent combination of education and experience in a related field (for ex. College diploma and a minimum of five (5) years of experience in Facility Management.).
• Any of the following professional designation or certification would be a major asset: Real Property Administrator (RPA® designation), Facilities Management Administrator (FMA® designation), Certified Facility Manager (CFM) or Certified Property Manager (CPM)
• Experience with Cree entities and their administrative systems is a major asset.

 

KNOWLEDGE AND ABILITIES

• Excellent and demonstrated planning and organizational skills
• Strong leadership and interpersonal skills
• Strong communication skills, spoken and written
• Ability to advise and influence the client
• Willingness to learn
• Demonstrated ability to work independently with minimal supervision, as well as as part of a team
• Strong knowledge of building standards and requirements
• Proficiency with the Microsoft Office Suite (e.g. Word, Excel, PowerPoint, Outlook) and digital communications platforms.

 

LANGUAGES

• Fluency in English, written and oral
• Fluency in Cree and French is an asset.

 

ADDITIONAL INFORMATION

• Start Date: August 7th, 2023
• This position is on-site, 35 hours per week, Monday through Friday with the occasional evenings and weekends
• Salary: will be determined based on candidate experience and salary range. The salary structure is currently under review.
• Valid driver’s license and personal vehicle required
• Eligible for Northern living allowances
• Assistance with housing for applicants from outside the community
• Competitive benefits package including paid vacation and a pension plan
• Christmas Holidays closure (two weeks)
• The selected candidate will be required to participate in a Criminal Background Check.

 

The ACCI is an Equal Opportunity Employer. Only candidates selected for an interview will be contacted. Please send your cover letter and resume, as one document, by July 31st, 2023 to the following contact:

Kathy Shecapio

Executive Director

kshecapio@creeculture.ca