Capital Works and Services – Fire Protection Administrator

Job Description

Core Functions:

The Fire Protection Administrator is responsible for the organization and management of activities related to fire prevention, fire protection, respective trainings, purchase of necessary equipment and associated obligations, as assumed in the Agreements with the Governments of Canada and Quebec and the Section 28.11.1c of the James Bay Northern Quebec Agreement.

 

Functional Responsibilities:

• Ensure the gathering, storage and compilation of all required fire protection and prevention documents produced by local Fire Departments on the fire protection management software (ICO Fire)
• Act as a resource person for the Fire Management System for the local Fire Departments.
• Ensure local Fire Departments are using and entering the required documents in the Fire Management Software.
• Maintain an up-to-date dashboard of the performance of local Fire Departments regarding their obligations.
• Participate in the development and updating of a Cree Nation Government regional law for the purposes of establishing minimum regional standards applicable on Category 1A lands respecting the maintenance and operation of fire departments.
• Collaborate to establish regional purchasing plans for the acquisition of firefighting equipment and vehicles in the Cree communities.
• Gather and maintain pre-fire plans in the Fire Management system for all major structures or occupancies used for Regional Governance purposes where large property loss or loss of life could occur.
• Assist in identifying local needs related to fire protection and prevention
• Assist in identifying training needs, appropriate trainers and/or training programs.
• Assist in the coordination and implementation of regional training programs for the local fire department staff and volunteers with the appropriate local authorities.
• Manage the training registrations process and schedule as well as assist in coordinating the travel arrangements.
• Participate in all fire chiefs and fire prevention meetings to gather meeting minutes.

 

Interaction/Communication Responsibilities:

• Liaise with local Fire Departments staff daily.
• Coordinate with the Indigenous and Northern Affairs Canada for the implementation of emergency measures.
• Coordinate with the appropriate local paramedic and ambulance services authorities in the communities.
• Liaise with emergency services providers in each community.
• Liaise with regional authorities and government agencies for interventions on Category II and Category III lands.

 

Administrative Responsibilities:

• Provide administrative support and ensure professional support when required to conduct inspections of buildings and premises to ensure compliance with applicable codes and ordinances.
• Coordinate Public Safety Officers’ attendance at fire chief meetings.
• Coordinate the purchasing, training and implementation of the Fire Management Software.

 

Reporting Responsibilities:

• Collect, summarize, compile all documents produced by the local Fire Departments to respect their obligations under the Fire Protection Law.
• Maintain an up-to-date dashboard of the Fire Protection performance in the 9 communities
• Provide quarterly reports when requested.

 

Budgeting/Funding Responsibilities:

• Assist in preparing and planning the portion of the departmental annual budget related to fire prevention, inspection, and investigation, as well as the local and regional training budgets.

 

Other Responsibilities:

• Maintain up-to-date knowledge and skills in area(s) of responsibility.
• Perform other duties as required.

 

Qualifications

Education:

• Bachelor’s Degree in Administration or related field.
• ENPQ level 1 fire fighter certification.

Experience:

• Three to five years of relevant work experience.
• Experience in project management.
• Experience as a volunteer firefighter is an asset.

 

Language:

• Fluency in verbal Cree.
• Fluency in English.
• Fluency in French is an asset.

 

Knowledge and Abilities:

• Knowledge of regional policies, rules, and regulations and other applicable laws, ordinances, and codes pertaining to fire prevention and investigation.
• Ability to read and interpret a variety of technical materials, including codes, manuals, and periodicals.
• Customer-focused and service-oriented.
• Proven ability to communicate effectively.
• Proven ability to be discreet and maintain confidentiality.
• Strong attention to detail and accuracy.
• Strong organizational skills and the ability to coordinate multiple projects.
• Strong judgment and proven ability to problem-solve.
• Demonstrated ability to take initiative.
• Demonstrated ability to work under pressure and to adapt to a changing environment.
• Proficiency in Microsoft Office products.

 

Additional Requirements:

• Typical office setting that requires no unusual physical demands.
• Willingness to travel frequently.
• Valid drivers license, Class 5 or Class 4

The Cree Nation Government may, at its discretion, waive any or all of the aforementioned requirements if a suitable candidate who is a JBNQA beneficiary accepts to follow a training plan determined by the Cree Nation Government as a condition of employment.