Capital Works and Services – Capital Assets Assistant

Core Functions

The Capital Assets Assistant is responsible for assisting with the management of assets, leases and service contracts for the Cree Nation Government

Functional Responsibilities:

• Maintain an up-to-date database of moveable assets belonging to Cree Nation Government in the communities.
• Coordinate the receipt of new assets in collaboration with the Procurement Officer.
• Create and maintain a retention schedule of moveable assets.
• Coordinate the maintenance and repair of assets (furniture, equipment).
• Coordinate with landlords to obtain lease proposals.
• Draft issue sheets for leases that will be presented for management approval.
• Follow up to ensure leases are approved and signed.
• Assess and draft cross departmental lease agreements for staff.
• Maintain database of contracts and leases.
• Notify departments when leases will soon expire.
• In collaboration with the Human Resources Department, coordinate office allocation for new or existing employees.

Interaction/Communication Responsibilities:

• Collaborate with insurance brokers to maintain up-to-date insurance policies for moveable assets and leases.
• Follow up with contract owners regarding end dates approaching.

Administrative Responsibilities:

• Oversee record management.
• Perform data entry and clerical duties.

Budgeting/Funding Responsibilities:

• Work with the Finance department to track ongoing spending on contracts and leases.

Other Responsibilities:

• Maintain up-to-date knowledge and skills in area(s) of responsibility.
• Perform other duties as required.

Qualifications

Education:

• College Diploma in Administration, Business or related field.

Experience:

• One to three years of relevant work experience.

Languages:

• Fluency in English.
• Fluency in French.

Knowledge and Abilities:

• Good administrative skills and attention to detail.
• Customer-focused and service-oriented.
• Proven ability to communicate effectively.
• Good judgment and proven ability to problem-solve.
• Demonstrated ability to work under pressure and to adapt to a changing environment.
• Proficiency in Microsoft Office products.

Additional Requirements:

• Typical office setting where there are no unusual physical demands.
• Willingness to travel occasionally.

The Cree Nation Government may, at its discretion, waive any or all of the aforementioned requirements if a suitable candidate who is a JBNQA beneficiary accepts to follow a training plan determined by the Cree Nation Government as a condition of employment.