Apatisiiwin Skills Development – Administrative Agent

Job Description

Apatisiiwin Skills Development – Administrative Agent

Core Functions

The Administrative Agent is responsible for the reception desk and providing administrative support to the Apatisiiwin Skills Development Department.

Functional Responsibilities:

• Manage the receiving and uploading of project payment forms, to collaborate and coordinate with employees, suppliers and the Finance department.
• Screen, review and redirect incoming and outgoing correspondence to provide prompt and appropriate action with respect to inquiries, concerns and issues.
• Assist and coordinate department-related activities such as scheduling appointments, coordinating equipment and refreshments, preparing meeting notices and recording meeting minutes.
• Answer calls in a prompt, courteous and professional manner; greet visitors and direct them to the appropriate person or waiting area.
• Perform tasks such as typing, formatting documents, scanning, entering data and filing.
• Maintain office addresses and contact lists.
• Order office supplies and promotional materials for ASD offices when required.
• Assist in making travel arrangements and accommodations.
• Ensure that public areas are properly maintained and accessible at regular and after office hours.

Other Responsibilities:

• Maintain up-to-date knowledge and skills in area(s) of responsibility.
• Perform other duties as required

Qualifications

Education:

• High School Diploma.

Experience:

• One to three years of relevant work experience.

Language:

• Fluency in verbal Cree.
• Fluency in English.
• Fluency in French is an asset.

Knowledge and Abilities:

• Customer-focused and service-oriented.
• Ability to communicate effectively.
• Ability to be discreet and maintain confidentiality.
• Attention to detail and accuracy.
• Ability to work under pressure and to adapt to a changing environment.
• Organizational skills.
• Judgment and ability to problem-solve.
• Proficiency in Microsoft Office products.

Additional Requirements:

• Typical office setting where there are no unusual physical demands.

The Cree Nation Government may, at its discretion, waive any or all of the aforementioned requirements if a suitable candidate who is a JBNQA beneficiary accepts to follow a training plan determined by the Cree Nation Government as a condition of employment.

Other Details:
Pay Type: Hourly
Min. Hiring Rate: $22.45
Max. Hiring Rate: $26.64

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