LOCATION OF WORK
Mistissini – Sabtuan Adult Education Services (SAES)
NATURE OF WORK
Under the responsibility of the Director of Sabtuan Adult
Education Services and the direct supervision of the
Coordinator of Adult Education – Administrative
Services, the principal and customary work of the
employee consists of performing various technical tasks
related to the preparation and implementation of
standards as well as performing various tasks of any
administrative nature for the purpose of assuring satisfactory administrative and pedagogical operations.
More specifically, the Administrative Technician will support the online application process for SAES. In doing so, the Administrative Technician will collaborate with different stakeholders such as applicants to SAES, current students, other team members at SAES and other internal and external collaborators.
The Administrative Technician may also support the general operations of SAES as well as other specific programs and services, when needed.
Responds to requests for information from applicants, students, and other staff members relating to the online application and its processes.
Resolves technical issues encountered by applicants regarding the SAES Online Application Platform.
Ensures that the data provided and supporting documents concerning an applicant/student’s file is current, accurate, and complete.
Extracts applicant’s files from the SAES Online Application for file analysis by the Student Success Team and Administrative Services.
Prepares applicants files and supporting documents, records and maintains the minutes and assists in coordinating the Selection Committee meetings.
Communicates the results of the Selection Committee to other Technicians.
Responds to information requests and follow-up on subjects related to duties.
Develops work methods and procedures and oversees their application in the context of the delivery of the current activities in certain sectors.
Maintains and updates filing and registration systems.
Inputs and ensures accuracy of all data regarding students through various electronic systems (SAES Online Application, JADE-TOSCA, TOSCA.NET, Charlemagne, etc.).
Activates, maintains and up-dates all student and program files for General and Vocational Education, when needed.
Prepares and provides reports from manual or electronic files, inventories and databases for SAES managers.
Collaborates with other Technicians on student file processes.
As needed, works in liaison with Apatisiiwin Skills Development and various entities.
Provides administrative and technical assistance to SAES Managers, the Student Success Team, and teachers regarding student files.
Prepare all required documents for the purpose of internal and external audits; and assist auditors as required.
Assists and counsels applicants and students with simple technical problems.
Assists in student support activities.
Participates in, and provides training for users of various systems used by SAES;
If need be, performs any other related tasks.
College diploma in an appropriate specialty or equivalent attestation.
Bilingual Cree and English is required.
Knowledge of the French language is an asset.
Proficient in Microsoft and data management systems.
High level of autonomy and strong communication skills.
Willingness to participate in ongoing training to develop
knowledge and skills.
Willingness to travel.
SALARY AND WORKING CONDITIONS
Regular full-time position.
Salary: $22.59/hr to $30.46/hr
Northern Allowance: $8,484 to $13,573
Retention premium: $5,500/annual !!New Premium!!
BEGINNING OF EMPLOYMENT
As soon as possible
To apply for this position please complete the Application Form found HERE. Please indicate posting #: MIS-4394. Note that all documents submitted must be in PDF format.
DATE OF POSTING: August 23, 2022
END OF POSTING: September 6, 2022 5:00 PM
In the above text, the masculine form also includes the feminine form.