Administrative Technician

Application deadline date has been passed for this Job.
This job has been Expired
  • Post Date: August 30, 2021
Job Description

Department: Justice and Correctional Services

Location: Val-d’Or 

Salary Grade 3: (Min. $40,698.00 – Max. $54,337.00)
Status: Temporary (2 Year Contract) 

 Core Functions 

The Administrative Technician is responsible for providing professional and administrative support to the correctional team in accordance with established procedures. 

Functional Responsibilities 

  • Provide customer service, screen, and direct telephone calls, take and relay messages, answerquestions from clients and general public regarding correctional services; respond and ifneeded, redirect inquiries as appropriate.
  • Review, redirect, process, and facilitate incoming and outgoing regular and electroniccorrespondence and paperwork so as to provide prompt and appropriate action with respect toinquiries, concerns, and issues in a timely manner.
  • Assist correctional staff in special assignments or daily routines.
  • Administer and coordinate various department-related meetings such as setting upappointments, preparing meeting notices, and recording the minutes of meetings (e.g., staffmeetings).
  • Answer and/or coordinate responses to all administrative inquiries received from the correctionaloffice.
  • Order office and operating supplies; keep inventory of supplies.
  • Research, compile and analyze data for special correctional projects and reports.
  • Arrange travel schedule and make reservations for all correctional staff.
  • Process invoices and expense reports.
  • Schedule and coordinate the Cree Reintegration Officer, Community Justice Officer, andCorrectional Release Support Worker’s visits to clients in different locations such as detentioncenters, half-way houses, and treatment centers in order to provide the appropriated services.
  • Act as the liaison and relay information to the detainees and their immediate family.
  • Work closely with the Specialist in Detention in Environment and the Correctional Release SupportWorker in order to provide services to the detainees.
  • Liaise with institutions or provincial services to set up client appointments.

Administrative Responsibilities 

  • Maintain the calendar of correctional team.
  • Translate French communications and documents.
  • Provide lead supervision for other support staff, which may include assigning, scheduling, andprioritizing work and providing training.
  • Collecting, managing, and updating clients’ data and files.
  • Set up, update, and maintain an efficient and effective electronic and manual filing system.
  • Compile reports by entering data in the correction databases.
  • Maintain a manual of procedures and processes related to the correctional services.
  • Take a flexible approach to relevant issues and act promptly to ensure situations are dealt withappropriately and effectively.

Other Responsibilities 

  • Maintain up-to-date knowledge and skills in area(s) of responsibility. 
  • Perform other duties as required. 

Education 

  • High School Diploma with additional training program of at least one year in Secretarial studies or related field. 

Experience 

  • Three to five years of relevant work experience. 

Language 

  • Fluency in English. 
  • Fluency in verbal Cree. 
  • Fluency in French. 

Knowledge and Abilities 

  • Customer-focused and service-oriented. 
  • Strong organizational skills and ability to coordinate multiple projects. 
  • Excellent interpersonal and communication skills. 
  • Proven ability to communicate effectively. 
  • Proven ability to be discreet and maintain confidentiality. 
  • Demonstrated attention to detail and accuracy. 
  • Proficiency in Microsoft Office products. 

Additional Requirements 

  • Typical office setting where there are no unusual physical demands. 
  • Must be able to pass provincial and federal security screening. 

The Cree Nation Government may, at its discretion, waive any or all of the aforementioned requirements if a suitable candidate who is a JBNQA beneficiary accepts to follow a training plan determined by the Cree Nation Government as a condition of employment. 

Application Period 

From August 26, 2021 to September 10, 2021 

Application 

Your application must be sent by email with the competition number: JCSD-210805-3 

Valerie Mianscum 

Recruitment Specialist 

Email: hr@cngov.ca 

Tel.: 819-673-2600