Administrative Technician

Application deadline date has been passed for this Job.
This job has been Expired
  • Post Date: July 20, 2021
Job Description

Career Opportunity: Administrative Technician

Department: Justice and Correctional Services

Location: Val-d’Or

Salary Grade 3: (Min. $40,698.00 – Max. $54,331.00)

Status: Temporary (Two Year Contract)


Core Functions

The Administrative Technician is responsible for providing professional and administrative support to the correctional team in accordance with established procedures.


Functional Responsibilities

  • Provide customer service, screen and direct telephone calls, take and relay messages, answer questions from clients and general public regarding correctional services; respond and if needed, redirect inquiries as appropriate.
  • Review, redirect, process, and facilitate incoming and outgoing regular and electronic correspondence and paperwork so as to provide prompt and appropriate action with respect to inquiries, concerns and issues in a timely manner.
  • Assist correctional staff in special assignments or daily routines.
  • Administer and coordinate various department-related meetings such as setting up appointments, preparing meeting notices, and recording the minutes of meetings (e.g., staff meetings).
  • Answer and/or coordinate responses to all administrative inquiries received from the correctional office.
  • Order office and operating supplies; keep inventory of supplies.
  • Research, compile and analyze data for special correctional projects and reports.
  • Arrange travel schedule and make reservations for all correctional staff.
  • Process invoices and expense reports.
  • Schedule and coordinate the Cree Reintegration Officer, Community Justice Officer and Correctional Release Support Worker’s visits to clients in different locations such as detention centers, half-way houses, and treatment centers in order to provide the appropriated services.
  • Act as the liaison and relay information to the detainees and their immediate family.
  • Work closely with the Specialist in Detention in Environment and the Correctional Release Support Worker in order to provide services to the detainees.
  • Liaise with institutions or provincial services to set up client appointments.


Administrative Responsibilities

  • Maintain the calendar of correctional team.
  • Translate French communications and documents.
  • Provide lead supervision for other support staff, which may include assigning, scheduling, and prioritizing work and providing training.
  • Collecting, managing, and updating clients’ data and files.
  • Set up, update, and maintain an efficient and effective electronic and manual filing system.
  • Compile reports by entering data in the correction databases.
  • Maintain a manual of procedures and processes related to the correctional services.
  • Take a flexible approach to relevant issues and act promptly to ensure situations are dealt with appropriately and effectively.


Other Responsibilities

  • Maintain up-to-date knowledge and skills in area(s) of responsibility.
  • Perform other duties as required.



  • High School Diploma with additional training program of at least one year in Secretarial studies or related field



  • Three to five years of relevant work experience.



  • Fluency in English.
  • Fluency in verbal Cree.
  • Fluency in French.


Knowledge and Abilities

  • Customer-focused and service-oriented.
  • Strong organizational skills and ability to coordinate multiple projects.
  • Excellent interpersonal and communication skills.
  • Proven ability to communicate effectively.
  • Proven ability to be discreet and maintain confidentiality.
  • Demonstrated attention to detail and accuracy.
  • Proficiency in Microsoft Office products.


Additional Requirements

  • Typical office setting where there are no unusual physical demands.
  • Must be able to pass provincial and federal security screening.


The Cree Nation Government may, at its discretion, waive any or all of the aforementioned requirements if a suitable candidate who is a JBNQA beneficiary accepts to follow a training plan determined by the Cree Nation Government as a condition of employment.


Application Period
From July 20, 2021 to August 4, 2021

Your application must be sent by email with the competition number: JCSD-210705-1


Valerie Mianscum
Recruitment Specialist
Tel.: 819-673-2600