Administrative Assistant

The Administrative Assistant carries out various secretarial, clerical, and general office administration duties to the Lieutenant and the detachments.

Functional Responsibilities:

•  Screen and respond to incoming correspondence, inquiries, and telephone calls received at the detachment.
• Ensure the management and the follow-up of the agenda.
• Provide support by preparing, drafting, editing, and proofreading correspondence, presentations, brochures, publications, reports, or related material.
• Receive training for ICO Software and act as a reference and support for the use of the program to detachment staff.
• In between leaving and arriving Officers, ensure that houses have been inspected and meet the required standards.
• Assist in the preparation of reports and presentations to various committees or councils.
• Take and prepare minutes for detachment meetings. Prepare and send activity reports to headquarters.
• Coordinate various meetings or conference calls, including setting up appointments, preparing meeting notices, and making conference room reservations.
• Assist with travel and accommodation arrangements.
• Assist all Officers with administrative matters.

Administrative Responsibilities:

• Keep employee files up to date regarding requests for vacation, leaves, etc.

Other Responsibilities:

• Maintain up-to-date knowledge and skills in area(s) of responsibility.
• Perform other duties as required.

Qualifications

Education:

• High School Diploma with additional training program of at least one year in Secretarial studies or related field.

Experience:

• One to three years of relevant work experience.

Languages:

• Fluency in English.
• Fluency in French.
• Fluency in verbal Cree is an asset.

Knowledge and Abilities:

• Customer-focused and service-oriented.
• Proven ability to communicate effectively.
• Proven ability to be discreet and maintain confidentiality.
• Demonstrated attention to detail and accuracy.
• Proven organizational skills.
• Proficiency in Microsoft Office products.

Additional Requirements:

• Typical office setting where there are no unusual physical demands.
• Must agree to undergo a background check.

The Cree Nation Government may, at its discretion, waive any or all of the aforementioned requirements if a suitable candidate who is a JBNQA beneficiary accepts to follow a training plan determined by the Cree Nation Government as a condition of employment.