File Clerk

This job has been Expired
  • Post Date: November 12, 2019
Job Description

Department: Government and Support Services
Location: Montreal
Salary Grade 2:(Min. $33,059.00 – Max. $49,588.00)
Status: Permanent

Core Functions

The File Clerk is responsible for maintaining an inventory and a database of relevant documentation and performs a range of clerical functions.


Functional Responsibilities

  • Ensure that documentation is archived in accordance with the standard procedures.
  • Input data, such as file numbers, new or updated information, or document information codes into
  • computer systems to support document and information retrieval.
  • Provide support with directing, designing, developing, and recommending manual and/or automated records filing and retrieval.
  • Work in conjunction with Records and Information Management Coordinator (RIMC) in testing the proposed Information Architecture before the deployment.
  • Assist the RIMC in defining the Key Performing Indicators of the RIM project.
  • Scan and archive all the documents on an ongoing basis using the Information Management System (IMS).
  • Track and control records circulation and retention schedule.
  • Assist in coordinating the transfer and disposition of records from all departments to the records centre/archive.
  • Answer questions about records or files.
  • Conduct documentation searches for employees on the database.
  • Act as a replacement for the receptionist, if needed.


Other Responsibilities

  • Maintain up-to-date knowledge and skills in area(s) of responsibility.
  • Perform other duties as required.



  • High School Diploma with additional training program of at least one year in Secretarial studies or related field.



  • One to three years of relevant work experience.



  • Fluency in English
  • Fluency in verbal Cree


Knowledge and Abilities

  • Customer-focused and service-oriented.
  • Proven ability to communicate effectively.
  • Proven ability to be discreet and maintain confidentiality.
  • Demonstrated attention to detail and accuracy.
  • Proven organizational skills.
  • Proficiency in Microsoft Office products.


Additional Requirements

  • Typical office setting where there are no unusual physical demands.

The Cree Nation Government may, at its discretion, waive any or all of the aforementioned requirements if a suitable candidate who is a JBNQA beneficiary accepts to follow a training plan determined by the Cree Nation Government as a condition of employment.


Application Period

From November 8, 2019 to November 25, 2019



Your application must be sent by email with the competition number: ECN-191104-1

Valerie Mianscum

Recruitment Officer


Tel.: 819-673-2600