File Clerk

Job Description

Department: Government and Support Services
Location: Montreal
Salary Grade 2:(Min. $33,059.00 – Max. $49,588.00)
Status: Permanent

Core Functions

The File Clerk is responsible for maintaining an inventory and a database of relevant documentation and performs a range of clerical functions.

 

Functional Responsibilities

• Ensure that documentation is archived in accordance with the standard procedures.
• Input data, such as file numbers, new or updated information, or document information codes into
• computer systems to support document and information retrieval.
• Provide support with directing, designing, developing, and recommending manual and/or automated records filing and retrieval.
• Work in conjunction with Records and Information Management Coordinator (RIMC) in testing the proposed Information Architecture before the deployment.
• Assist the RIMC in defining the Key Performing Indicators of the RIM project.
• Scan and archive all the documents on an ongoing basis using the Information Management System (IMS).
• Track and control records circulation and retention schedule.
• Assist in coordinating the transfer and disposition of records from all departments to the records centre/archive.
• Answer questions about records or files.
• Conduct documentation searches for employees on the database.
• Act as a replacement for the receptionist, if needed.

 

Other Responsibilities

• Maintain up-to-date knowledge and skills in area(s) of responsibility.
• Perform other duties as required.

 

Education

• High School Diploma with additional training program of at least one year in Secretarial studies or related field.

 

Experience

• One to three years of relevant work experience.

 

Language

• Fluency in English
• Fluency in verbal Cree

 

Knowledge and Abilities

• Customer-focused and service-oriented.
• Proven ability to communicate effectively.
• Proven ability to be discreet and maintain confidentiality.
• Demonstrated attention to detail and accuracy.
• Proven organizational skills.
• Proficiency in Microsoft Office products.

 

Additional Requirements

• Typical office setting where there are no unusual physical demands.

The Cree Nation Government may, at its discretion, waive any or all of the aforementioned requirements if a suitable candidate who is a JBNQA beneficiary accepts to follow a training plan determined by the Cree Nation Government as a condition of employment.

 

Application Period

From November 8, 2019 to November 25, 2019

 

Application

Your application must be sent by email with the competition number: ECN-191104-1

Valerie Mianscum

Recruitment Officer

Email: hr@cngov.ca

Tel.: 819-673-2600