Administrative Agent

Application deadline date has been passed for this Job.
This job has been Expired
  • Post Date: March 30, 2024
Job Description

Apatisiiwin Skills Development – Administrative Agent

Location of Work: Mistissini

Status: Permanent Full-time

Closing Date: April 12, 2024

Core Functions

The Administrative Agent is responsible for the reception desk and providing administrative support to the Apatisiiwin Skills Development Department.

Functional Responsibilities:

  • Manage the receiving and uploading of project payment forms, to collaborate and coordinate with employees, suppliers and the Finance department.
  • Screen, review and redirect incoming and outgoing correspondence to provide prompt and appropriate action with respect to inquiries, concerns and issues.
  • Assist and coordinate department-related activities such as scheduling appointments, coordinating equipment and refreshments, preparing meeting notices and recording meeting minutes.
  • Answer calls in a prompt, courteous and professional manner; greet visitors and direct them to the appropriate person or waiting area.
  • Perform tasks such as typing, formatting documents, scanning, entering data and filing.
  • Maintain office addresses and contact lists.
  • Order office supplies and promotional materials for ASD offices when required.
  • Assist in making travel arrangements and accommodations.
  • Ensure that public areas are properly maintained and accessible at regular and after office hours.

Other Responsibilities:

  • Maintain up-to-date knowledge and skills in area(s) of responsibility.
  • Perform other duties as required.

Qualifications

Education:

  • High School Diploma.

Experience:

  • One to three years of relevant work experience.

Language:

  • Fluency in verbal Cree.
  • Fluency in English.
  • Fluency in French is an asset.

Knowledge and Abilities:

  • Customer-focused and service-oriented.
  • Ability to communicate effectively.
  • Ability to be discreet and maintain confidentiality.
  • Attention to detail and accuracy.
  • Ability to work under pressure and to adapt to a changing environment.
  • Organizational skills.
  • Judgment and ability to problem-solve.
  • Proficiency in Microsoft Office products.

Additional Requirements:

  • Typical office setting where there are no unusual physical demands.

The Cree Nation Government may, at its discretion, waive any or all of the aforementioned requirements if a suitable candidate who is a JBNQA beneficiary accepts to follow a training plan determined by the Cree Nation Government as a condition of employment.