Administrative Officer

Administrative Officer

Administrative Officer – Human Resources – Mistissini

Job Number:

J0724-0014

Location:

Mistissini

Job Type:

Regular

Job Category:

Managers – Others

Number of Positions:

1

Posting Date:

July 2, 2024

End of Posting:

July 30, 2024

Salary:

$78,626.00 – $104,797.00

Northern Allowance:

$9,004.00 – $14,403.00

Retention Premium:

$5,500.00 – $10,000.00

POSTING INTERNAL AND EXTERNAL

Priority shall be given to qualified Cree Beneficiaries

OPEN POSITION

Administrative Officer in Human Resources, Operations

LOCATION OF WORK

Mistissini – Head office, Human ressources

NATURE OF WORK

The Administrative Officer in Human Resources is responsible for providing administrative support to the Human Resources Operations department of the Cree School Board. This position ensures efficient HR operations, manages employee records, and assists in the implementation of HR policies and procedures. The Administrative Officer will work closely with the HR team to analyze data and make recommendations for process improvement.

CHARACTERISTIC FUNCTIONS

Administrative Support: 

  • Provide general administrative support to the Operation department, including responding to emails and managing calendars.
  • Prepare and distribute correspondence, memos, reports, and other documents as required.
  • Organize and maintain HR files and records, both physical and electronic, ensuring confidentiality and compliance with data protection regulations
  • Contribute to the development and execution of the departmental strategic initiatives and annual action plan.

Employee Records and Database Management:

  • Maintain and update employee records in the HR database, Grics, ensuring accuracy and confidentiality.
  • Track employee attendance, leave requests, and other HR-related data.
  • Generate regular and ad-hoc reports from the HR database as needed

Policy Implementation and Compliance:

  • Assist in the development and implementation of HR policies and procedures.
  • Ensure compliance with all relevant employment laws and regulations.
  • Support the HR team in conducting training sessions on HR policies and procedures for staff

Benefits and Pay Administration:

  • Assist in the administration of employee benefits programs, including health insurance, premiums, retirement and pension plans, and other benefits.
  • Assist with salary determinations and liaise with the payroll department to ensure accurate and timely processing of employee payroll and related queries.

Special Projects and Other Duties:

  • Carry out of supervise the execution of activities for which she or he is responsible.
  • May supervise the daily management of Support Staff in the department.
  • Provide advice or problem-solving in areas related to staff planning and relationships within the department and partners.
  • May be required to train as well as coordinate the work of Support Staff in performing duties related to the implementation of programs involving technical operations for which he or she is responsible
  • Participate in special HR projects and initiatives as assigned by the Coordinator of HR Operations.
  • Perform other related duties as required to support the efficient functioning of the Operations department.

REQUIRED QUALIFICATIONS

  •  College/University diploma in a related field.
  •  The following would be strong assets:
  1. Bachelor’s degree in Administration, Human Resources, or a related field.
  2. Minimum of 2-3 years of experience in an HR administrative role, preferably within an educational or governmental organization.
  3. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and HR information systems.
  4. Strong organizational and time-management skills with the ability to prioritize tasks and meet deadlines.
  5. Strong analytical skills.
  6. Excellent communication skills, both written and verbal.
  7. High level of attention to detail and accuracy.
  8. Ability to handle sensitive and confidential information with discretion.
  9. Knowledge of employment laws and HR best practices.
  10. Ability to work effectively both independently and as part of a team.
  11. Ability to work in both French & English is an important asset.
  12. Ability to speak Cree is an important asset.

EMPLOYMENT CONDITIONS*

Permanent full-time position.
35 hrs/week

*Benefits and working conditions according to the By-Law regarding the Conditions of Employment of Management and according internal procedures. 

*Given the current salary regulations and guidelines at the Cree School Board, candidates from another Quebec School Board will be able to obtain a salary as per the scale above-mentioned. However, candidates that are not from the education sector are not eligible to a salary above the mid-point of the position’s salary scale.

BEGINNING OF EMPLOYMENT

As soon as possible

Recent Jobs